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Overview

Routine is a specialized template for managing sequential tasks that you repeat regularly. Unlike checklists (which are one-time), Routines reset and guide you through the same steps daily, weekly, or on your schedule.
Routines are perfect for morning rituals, workout sequences, weekly reviews, and any repeating workflow.

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When to Use Routine

Morning Routine

Wake up sequence: meditate, exercise, shower, breakfast

Workout Sequence

Exercise order with sets, reps, rest times

Weekly Review

Regular review process with consistent steps

Shutdown Routine

End-of-day tasks: review, plan, wind down

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How It Works

1

Create Routine

Define the sequence of steps in order.
2

Start Session

Begin your routine—see the first step.
3

Complete Steps

Mark each step done to advance to the next.
4

Finish & Reset

Complete the routine—it resets for next time.

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Configuration

When creating a Routine, you define:
SettingDescription
StepsOrdered list of tasks
Step DetailsOptional notes, duration, or sub-tasks
Reset ScheduleDaily, weekly, or manual reset
TimerOptional countdown for timed steps
Skip OptionAllow skipping steps or require all

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Step Types

Each step in a Routine can be:
TypeDescription
SimpleJust a checkbox—mark done
TimedCountdown timer (meditation, rest)
InputCapture a value (weight, reps)
NestedSub-steps within a step

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Examples

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Morning Routine

1. ☐ Meditation (10 min timer)
2. ☐ Exercise
   - Stretching (5 min)
   - Workout (20 min)
3. ☐ Shower
4. ☐ Breakfast
5. ☐ Review today's priorities

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Gym Workout

1. ☐ Warm-up (5 min timer)
2. ☐ Squats: ___ reps × ___ sets
3. ☐ Bench Press: ___ reps × ___ sets
4. ☐ Rows: ___ reps × ___ sets
5. ☐ Cool-down stretches

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Weekly Review

1. ☐ Review completed tasks
2. ☐ Process inbox to zero
3. ☐ Update project status
4. ☐ Plan next week's priorities
5. ☐ Schedule key appointments

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Session Tracking

Routines automatically track:
  • Completion time for each session
  • Steps completed vs. skipped
  • Streak of consecutive completions
  • Average duration per step

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Visualization

View your Routine data as:
  • Completion calendar (like GitHub contributions)
  • Time trends (are you getting faster?)
  • Step analytics (which steps get skipped?)
  • Streak counter with milestones

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Reminders

Set up reminders to start your Routine:
  • Daily at specific time
  • Multiple times per day
  • Specific days of week
  • Location-based triggers

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vs. Other Templates

TemplateBest For
RoutineRepeating sequential workflows
ChecklistOne-time task lists
HabitSimple yes/no daily tracking
PlanProjects with deadlines

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Tips

Begin with 3-5 steps. Add more once the routine is established.
Timed steps keep you moving. Great for meditation, rest periods, or time-boxing.
Check which steps you skip most—consider removing or restructuring them.
Create complementary routines: morning startup, evening shutdown.

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Voice Control

Control your Routine hands-free:
  • “Start my morning routine”
  • “Next step” / “Done”
  • “Skip this step”
  • “How much time left?”
Uses Hands-Free Mode (21 credits/interaction) for full voice control.

Habit

Simple daily habit tracking

Checklist

One-time task lists

Notifications

Set up routine triggers

Hands-Free Mode

Voice-controlled routines